CIVIL LIBERTIES ASSOCIATION
NATIONAL CAPITAL REGION
ASSOCIATION DES DROITS CIVILS
RÉGION DE LA CAPITALE NATIONALE
FOUNDED
1968
FONDÉE
1968
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CIVIL LIBERTIES ASSOCIATION NATIONAL CAPITAL REGION |
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ASSOCIATION DES DROITS CIVILS RÉGION DE LA CAPITALE NATIONALE |
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FOUNDED
1968 |
FONDÉE
1968 |
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Constitution
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There shall be established within the geographical area comprising the National Capital Region and environs an organization called the Civil Liberties Association, National Capital Region, hereinafter called "The Association".
Article I
Statement of Purpose
The objects and purposes of the Association are:
(a) to inform and educate the public as to the existence and enforcement of human rights and civil liberties in Canada;
(b) to assist individuals in obtaining rights and liberties, particularly those who cannot otherwise obtain those rights because of their particular financial situation.
(c) to intercede with government bodies and other organizations on civil liberties matters.
Article II
Headquarters
The headquarters of the Association shall be located in the City of Ottawa, in the Province of Ontario.
Article III
Membership
Membership shall be open to all individuals, upon payment of the required fees, and shall be in effect for one calendar year from the date of purchase.
Article IV
Annual Membership Fees
Annual membership fees shall be determined by the Executive Committee at its last meeting before the Annual General Meeting.
Article V
Board of Directors
1. The affairs
of the Association shall be managed by a Board of Directors composed of the
executive (President, Past President, the First Vice-President, the Second Vice-President, the Secretary and the Treasurer), a representative of each Project Group, and three members at large. elected at the Annual General Meeting.
Article VI
Executive Committee
1. An Executive Committee shal manage the affairs of the Association between meetings of the Board of Directors. It shall meet as often as deemed necessary.
2. The Executive Committee shall be composed of the President, the Past President, the First Vice-President, the Second Vice-President, the Secretary and the Treasurer.
3. The Executive Committee shall carry out all decisions of the Board of Directors, deal with all matters delegated to it by the Board of Directors, and handle any urgent issues that cannot be deferred to a Board meeting.
4. Any vacancy on the Executive Committee shall be filled by the remaining members of the Board electing a member of the Association to that office.
5. Such interim members shall hold office only untill the next regular General Meeting, at which time the members of the Association shall elect a member to complete the remaining part of the year, or to commence a new term, as the case may be.
6. A majority of the members of the Board of Directors or the Executive Committee shall constitute a quorum at their respective meeetings.
7. General meetings must be called by the Executive Committee on the written request of not less than twenty-five (25) members of the Association or ten percent (10%) of the membership, whichever is the lesser.
Article VII
Responsibilities of Executive Officers:
1. President shall:
(a) Preside over all meetings of the Association, the Board and the Executive Committee;
(b) With the Secretary, attest the minutes of the meetings s/he presides over;
(c) Sign all by-laws;
(d) Make
a full report to the members of the Association at the Annual General Meeting, on the year's
work;
e) Be an ex officio member of all Project Groups.
2. The First Vice-President shall:
(a) In the absence of the President, perform all the duties of the President;
(b) Perform all such other duties as may be delegated to him/her by the Board or the Executive Committee;
(c) In
the event that the Presidency becomes vacant, s/he shall become President,
until the next General Meeting, at which time an election shall be held
to fill the position of President.
3. The Second Vice-President shall:
(a) In the absence of the President and the First Vice-President, perform all the duties of the President;
(b) Perform all such other duties as may be delegated to him/her by the Board or the Executive Committee;
c) In the event that the Presidency and First Vice-Presidency become vacant, s/he shall become President until the next General Meeting, at which time an election shall be held to fill the position of President.
4. The Secretary shall:
(a) Keep the minutes of all the meetings of the Association, the Board, and the Executive Committee;
(b) Notify all members of the Association and all members of the Board and the Executive Committee of upcoming meetings;
(c) Have custody of all books, papers, correspondence, contracts and other documents belonging to the Association.
4. Treasurer shall:
(a) Be responsible for all monies due to the Association and for the deposit of such monies in a chartered bank, to be designated by the Executive Committee;
(b) Be responsible for the disbursements by cheque;
(c) Be responsible for the Books of Account;
(d) Prepare a report showing the true financial situation of the Association at the date of the report, upon request by the Executive Committee, especially for presentation to the Annual General Meeting.
Article VIII
General Meetings:
1. The Association shall hold an Annual General Meeting, and such other General Meetings, if decided by the Board.
2. General Meetings will be called by the Board.
3. General Meetings must be called by the Board on the written request of at least twenty-five (25) members or ten (10) percent of the membership, whichever is less.
4. The time period stipulated for notice shall be 30 days.
5. A minimum of 20 members or ten percent of the total membership, whichever is lower, shall constitute a quorum at any General Meeting of the Association.
6. Only members can vote at General Meetings. Membership renewals and new members will be allowed up until the start of a General Meeting.
Article IX
Project Groups
1. The Project Group is the basic unit of action for the Association.
2. A Project Group shall consist of one or more members who work on a particular aspect or issue of civil liberties.
3. The Group shall choose one of its members to be the Project leader.
4. Project Groups shall be approved by the Board of Directors before they can utilize the facilities of the Association.
5. Project leaders must report the work of their Groups to the Board of Directors.
6. The Board of Directors may withdraw approval of a project at any time.
Article X
Fiscal Year
Unless otherwise ordered by the Board, the fiscal year of the Association shall terminate on the 31st day of March in each year. Note: The club's fiscal year end was changed on December 1, 2005 to 31st day of December in each year. (From the December 2005 meeting minutes).
Article XI
Amending the Constitution
1. The Constitution can only be amended by a two-thirds (2/3) vote taken at a General Meeting of the Association.
2. The proposed amendment will be written in full and included in the notice for that Meeting.
3. Any formal affiliation with other organizations shall be made by amendment to the Constitution.
Article XII
Coming into Effect
This Constitution shall become effective on the second day of October 2006.
Article XIII
Dissolution of the Association
At the time of the dissolution of the Association, the remaining assets will be donated to one or more charitable organizations in Canada.